Forms

More Information

• Grant Reporting
• Grant Requirements
• Sample Documents for Recipients & Contractors
• Completing the SF-270
• Completing the SF-425
• Completing the SF-428
• Managing Annual Formula SHPO Grants
• Managing Annual Formula THPO Grants

Forms & Templates for Historic Preservation Fund Grants

Application & Reporting Forms

This page has many of the forms needed to manage project (competitive) grants from the Historic Preservation Fund. The information below outlines the form name, form number (if any), as well as additional information that may help you complete or submit the form. Forms are broken down into two general categories: forms to complete an application for a grant and forms for managing a grant. Please note that all application materials, including the forms referenced here, are submitted via grants.gov. Forms for managing your grant are never submitted through grants.gov, but may be submitted via email or via GrantSolutions. You should work with your grant manager to determine the best method for submitting forms once you have received a grant.

Sample Documents for Contractors & Grantees

In addition to the forms linked below, model documents are available for a presevation easement as well as sample forms that you may use to document:

• the value of donated labor

• the value of donated equipment

• the value of donated material

• contracting documentation

• payment approval

Planning to Apply

Form Name	Form Number	Use This When...	Access This Form via...	Additional Instructions
Application for Federal Assistance	SF-424	You are applying for a grant and need to supply basic organizational information.	grants.gov workspace for each funding opportunity announcement	Detailed instructions provided in Notice of Funding Opportunity. You will complete this form within the workspace in grants.gov.
Budget Information for Non-Construction Programs	SF-424A	You are applying for a grant and need to provide information on the complete project budget.
Assurances for Non-Construction Programs	SF-424B	You are applying for a grant.
Budget Information for Construction Programs	SF-424C	You are applying for a grant that includes development (construction) work. The total on this form should be included in the SF-424A.
Assurances for Construction Programs	SF-424D	You are applying for a grant.
Disclosure of Lobbying Activities	SF-LLL	You are applying for a grant.
Project Description		You are applying for a grant and need to describe what grant-assisted work will include.	funding opportunity announcement on grants.gov	You will download a copy of these forms from the Notice of Funding Opportunity posted to grants.gov and upload completed versions into your workspace in grants.gov.
Budget Justification Form		You are applying for a grant and need to justify the funding amount requested.
Photo		You are applying for a grant and need to provide images of the historic resource(s) to be assisted by grant funding.
Certification of Staff and Review Board		You are submitting an application for an annual formula grant on behalf of a State Historic Preservation Office.	this link	You will download a copy of this form and have an authorized individual complete it. You will then attach it to your application for an annual formula grant using the attachments form. Note that only State Historic Preservation Offices complete and submit this form as part of their annual formula grant applications.

All applicants are encouraged to review the list of required databases with which applicant organizations must be registered well in advance of submitting an application. More information is available on the Apply page.

Managing a Grant

Form Name	Form Number	Use This When...	Access This Form...	Additional Instructions
Request for Advance or Reimbursement	SF-270	You are requesting permission to draw down funds	grants.gov	Instructions on how to complete the SF-270. Your grant agreement will tell you if this form is required or not. Beginning in 2021, this can be uploaded directly into GrantSolutions.
Budget Information for Non-Construction Programs	SF-424A	You are reporting on a THPO formula grant	grants.gov	Detailed instructions provided in program-specific guidance.
Federal Financial Report	SF-425	You are reporting on what you have spent under your grant award	within GrantSolutions	Instructions on how to complete the SF-425. Beginning in 2021, this should be completed directly in GrantSolutions where it is called the FFR.
Tangible Personal Property Report	SF-428	You have purchased reportable property and you need a coversheet (optional)	grants.gov	Instructions on how to complete the SF-428 family. This is an optional coversheet for the other 428 series forms. Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you have purchased reportable property.
Tangible Personal Property Report - Annual Report	SF-428A	You have purchased reportable property and you are submitting an interim report	grants.gov	Instructions on how to complete the SF-428 family. Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you have purchased reportable property.
Tangible Personal Property Report - Final Report	SF-428B	You have purchased reportable property and you are submitting a final report	grants.gov	Instructions on how to complete the SF-428 family. Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you have purchased reportable property.
Tangible Personal Property Report - Disposition Request/Report	SF-428C	You have purchased reportable property and you are requesting to dispose of property before a grant ends	grants.gov	Instructions on how to complete the SF-428 family. Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR. The SF-428 series forms are only required if you have purchased reportable property.
Interim Progress Worksheet		You are submitting an interim report on a project grant	PDF	Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR.
Final Project Worksheet		You are submitting a final report on a project grant	Word	Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR.
Final Project Worksheet (disaster grants)		You are submitting a final report on a disaster grant	Word	Beginning in 2021, this can be uploaded directly into GrantSolutions as an attachment to the PPR.
NHL documentation		You are proposing a project affecting a National Historic Landmark.		This is not a form; it is a list of required information to be submitted to your grant manager for projects affecting National Historic Landmarks. SHPOs should submit this information through HPF Online for formula or disaster grants. For disaster grants, THPOs should submit this information through HPF Online.
NEPA Screening Worksheet		You are proposing a development (construction) project or archeological investigation with ground disturbance.		Instructions on how to complete the NEPA Screening Worksheet. Note: For disaster or formula grants, SHPOs should complete this worksheet within HPF Online. For disaster grants, THPOs should submit this information through HPF Online.
Annual Accomplishments Report		You are a THPO reporting on an annual formula grant.		More information on managing an annual THPO formula grants.
FFATA		You are reporting on a subaward greater than or equal to $30,000 (formerly $25,000)		Helpdesk provided through the Federal Service Desk. FFATA is the Federal Funding Accountability and Transparency Act; this act created FSRS.gov which is the system where reports are filed.
Easement / covenant / preservation agreement		You are undertaking project work that involves development (construction) or ground-disturbing archeology.		Model easement and more information.
Project Sign		You are undertaking project work that involves development (construction).		Templates available; contact your grant manager.More information about project signs.